EduCore User Manual & Administration Guide — Step-by-Step Knowledge Base

1 First-Time Launch & Master Administrator Setup

Upon starting EduCore for the very first time on your Windows computer, the system initializes the local embedded SQLite database and guides you to create your Master Administrator account. This account possesses complete administrative rights to configure academic rules, manage staff roles, and audit financial records.

• Enter a secure administrator username and password.
• EduCore secures passwords with cryptographic PBKDF2 hashing and per-user random salts.
• Plaintext credentials are immediately wiped from memory using zeroization buffers.

2 School Profile & Academic Structure Configuration

Customize your institution's profile by navigating to Settings → School Settings:

• Institutional Identity: Enter your School Name, Motto, Campus Address, Contact Phone, and Official Email.
• Accreditation Details: Specify your Affiliation Board (e.g. CBSE, ICSE, State Board, Cambridge), Registration Number, and UDISE Code.
• Official Logo Upload: Upload a high-resolution PNG or JPG logo. EduCore automatically positions your emblem on Marksheets, Student ID Cards, Transfer Certificates, and Fee Receipts.
• Academic Sections: Go to Class Management to define Grades, Sections (e.g. Grade 5-A, Grade 5-B), maximum student capacity, and assign designated Class Teachers.

3 Student Enrollment & Faculty HR Onboarding

EduCore gives you two flexible ways to onboard your student body and teaching staff:

• Bulk Excel Import: Under the Student or Staff management tab, click Bulk Import and download the pre-formatted template (student_import_template.xlsx / staff_import_template.xlsx). Paste your existing roster and click import. EduCore validates every row and rejects duplicates automatically.
• Individual Profile Entry: Add student profiles one-by-one with student photograph, blood group, guardian contact, residential address, emergency numbers, and previous school history.
• Faculty HR Profiles: Add teaching faculty and administrative personnel under Teacher Management with academic qualifications, designated subjects, and salary structures.

4 Dual-Track Daily Attendance & Absentee Investigation

• Class Roll Call: Navigate to the Attendance tab, select the class, section, and date, and record attendance with one click (Present, Absent, Late, Leave, Half Day).
• Chronic Absentee Investigation: Use the dedicated Absentee Investigation tool on the Executive Dashboard to monitor students who have missed multiple consecutive days.
• Staff Attendance: Record daily faculty arrival and departure status. Staff attendance seamlessly syncs with the payroll engine to calculate leave deductions.
• Print Registers: Generate formatted monthly attendance registers for official inspections in one click.

5 Automated Fee Generation, Payments & Receipts

• Batch Fee Automation: Under Finance, execute the monthly fee run. EduCore generates invoices for all enrolled students across all classes in less than 1 second.
• Collecting Payments: Search students by name or admission number. Accept full or partial payments, apply scholarship concessions or sibling discounts, and calculate late fines.
• Instant Receipts: Print professional payment receipts on compact 80mm thermal receipt printers or standard A4/A5 sheets with institutional headers and watermark.
• Student Fee Ledgers: Review historical fee payment records and pending dues balances with detailed itemized statements.

6 Faculty HR, Monthly Payroll & Salary Slips

• Salary Structures: Configure base salary, travel allowances, house rent allowances, medical benefits, and provident fund (PF) deductions.
• One-Click Payroll Run: Run monthly staff compensation under Finance → Salary. The engine computes working days, subtracts unpaid leave, and finalizes net pay.
• Printable Salary Slips: Generate professional salary pay slips for each employee complete with earnings breakdown, deductions, and authorization signature blocks.

7 Examinations, Grading & Marksheet PDF Generation

• Exam Configuration: Configure examination terms (First Term, Mid-Term, Pre-Board, Final Exams) and subject weightages.
• Score Entry: Enter theory, practical, and viva marks class-by-class. EduCore automatically computes totals, percentages, grade points, and class ranks.
• Official Marksheet PDFs: Generate high-DPI printable student report cards featuring official grading scales, teacher remarks, attendance summaries, and school seals.
• Tabulation Sheets: Print class-wide marks tabulation registers for academic council reviews and board archiving.

8 Conflict-Free Timetable & Academic Calendar

• Timetable Builder: Allocate subject periods across weekly schedules. The automated conflict detection prevents assigning the same teacher to two simultaneous classes.
• Printable Schedules: Print class-wise timetables for classroom noticeboards and individual teacher schedules.
• Academic Calendar: Schedule school holidays, exam blocks, sports meets, parent-teacher conferences, and multi-day celebrations with color-coded dashboard reminders.

9 Automated Certificate & Identity Badge Generation

• Bonafide & Character Certificates: Select any student and generate formal Bonafide or Character certificates pre-filled with registration numbers and dates.
• Transfer Certificate (TC): Generate official School Leaving Transfer Certificates with academic track records and clearance signatures.
• ID Badges: Generate Student and Staff ID Cards choosing between vertical and modern horizontal layouts with barcodes and student photos.
• Exam Hall Tickets: Print Admit Cards displaying student photo, exam timetable, roll number, and exam rules.

10 Disaster Recovery Backups & Annual Promotion Wizard

• Automated Rolling Backups: EduCore automatically executes a daily background backup, verifying database integrity and rotating a rolling 30-day snapshot archive.
• Manual Backup Archive: Create on-demand timestamped ZIP backups at any time under Settings → Backup & Restore. Copy this archive to a USB drive weekly.
• Student Promotion Wizard: At the close of an academic year, launch the promotion wizard to promote passing students to the next grade while archiving graduating alumni records.

❓ Frequently Asked Questions & Troubleshooting